contacts on outlook for mac do not move to folders

You can use it to review the size of your mailbox, clean out items automatically by size and date, and perform a few other functions.

Local data is the data that is stored on your computer in your.pst and.ost files.

If youve got several years of appointments and meetings requests, you could easily have a decent chunk of kilobytes in the calendar which you can clean up by deleting old events.

The first time you open this tab, it might take a little while for the data to populate.

This is because Outlook is contacting the Exchange server, asking for the data on your files (which is calculated on the fly), and then downloading and displaying the results.

Once the tab is loaded, youll see the folder sizes on the Exchange server.

This might not be the same as the size in the Local Data tab because Outlook doesnt necessarily download all messages to your computer.

On computers with a hard disk bigger than 64gb (which is most of them nowadays), Outlook will only keep emails from the last year on your computer.

Older mails are kept on the email server, and you can access them.

You can download the older mails, and change this default if you want to.

Bear in mind that you can change the default so that it downloads less mail as well, so if youre struggling for space, you might want to change the default from 1 year to 6 months (or less).

If youre using Outlook to download mail from other providers like Google or Yahoo this setting is ignored and all mail is downloaded.).

As an example, if you want to find all mails over 5 MB, you could en change the Find items larger than field to 5000 kb and then click the Find button.

Dont forget to save the attachments before deleting or removing them if you need to save them.

If youve set up autoarchive rules, you can kick them off in the Mailbox Cleanup by clicking the AutoArchive button.

If you havent set any up then you might be worried about hitting this button by accident, but dont worrythe default autoarchive rule is to do nothing.

This is not a good idea, because there are plenty of ways you can empty the Deleted Items folder too easily.

If that scares you then by all means take a moment to move any important mails into your Archive first, but you really should empty your deleted items regularly and not use it as an archive.

These are emails that Outlook thinks conflict with an existing email because they have the same header information.

Normally this is because of temporary syncing issues with the Exchange server, and you should be able to delete these emails without a problem.

To see if youve got any emails in the Conflict folder, click theView Conflicts Size button to see a filtered version of the Folder Sizes window.

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Contacts On Outlook For Mac Do Not Move To Folders